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Constitution...
1. NAME
The name of the society shall be “St. Ronan's Piping Society”, hereafter the society.
2. OBJECTS
The objects of
the society shall be to advance the education of the public in the art of Bagpipe Playing and Drumming by the presentation of pipe band, solo piping and solo drumming competitions and other related
activities. In furtherance thereof but not otherwise the society shall seek:
a)To promote pipe bands and the playing of pipe band music
b)To organise and hold a pipe band contest in Innerleithen
c)To do all other things as are charitable in law for the attainment of these objects.
3. MEMBERSHIP
a) Members
Membership of the society shall be open to any person or organisation that supports the object of the society. Membership shall be of the following types:
i) Individual Members
ii) Corporate Members
The society may allow any organisation
or business to affiliate to the society on such terms as it thinks fit and may terminate the affiliation of any such organisation or business.
Each affiliated organisation shall be entitled to notice of all general meetings and may send observers who may speak and vote.
All members of the society shall have a vote at general meetings.
All members of the society shall sign a membership form stating that they will abide by this constitution.
The secretary of the society shall keep a membership list of individual members and corporate members.
b) Subscriptions
The rate and date or dates of payment
of members’ subscriptions shall be set by the Annual General Meeting.
c) Ceasing Membership
Members shall cease membership of the society by:
i) Submitting a letter of resignation to the secretary.
ii) The committee terminating the membership of any member whose conduct is considered by the committee to be detrimental to the objects of
the society provided that:
a) Any complaint must be put before the committee either in written or verbal form together
with any supporting evidence
b) The committee has made an attempt to draw the matter of complaint to the attention of the member concerned and to resolve any dispute by conciliation: and
c) The member concerned shall have been given one weeks notice of the meeting at which their expulsion is to be discussed together with details of the allegations and an opportunity to be heard
by the committee
iii) Death.
4. MEMBERS MEETINGS
a) Annual General Meeting
The
society shall hold once a year an Annual General Meeting in the first six weeks of the year.
The business of the Annual General Meeting shall be consideration of accounts: the committee report; election of committee; election of office bearers; fixing of subscriptions; any other business.
d) Extraordinary General Meeting
An extraordinary general meeting may be convened at any time by either:
i) The Committee
ii) 25% of members making a written request to the secretary for a
general meeting to be convened. Such a written request must specify the business to be considered.
e) Notice of General Meetings
Notice of general meetings shall be given to each member
in writing at least 7 days prior to the date of the meeting.
Such a notice shall specify time and place of the meeting and the business proposed to be transacted at the meeting together with any resolutions proposed to be put to the meeting.
f) Decisions
Decisions on resolutions shall be made by simple majority voting.
g) Quorum
The quorum at any general meeting shall be 7 voting members. No business may be transacted at
any general meeting if the meeting is inquorate.
h) President
The President of the society shall preside at any general meeting. The President shall have a casting vote as well as
a deliberate vote. If the President is absent the General Meeting shall choose one of their number to preside.
i) Minutes
The secretary shall take minutes at any general meeting.
If the secretary is absent the general meeting shall choose an office bearer or committee member to take minutes of the meeting.
j) Treasurer
If the treasurer is to be absent from
any general meeting, the President and/or secretary shall be briefed before the meeting by the treasurer on any financial matters which may arise.
h) Procedure
Subject to this
constitution, the procedure at general meetings shall be determined by members in general meetings.
5. MANAGEMENT
a) Committee
The society shall elect from its voting
membership a committee to look after the business affairs and general running of the society. The committee shall comprise:
And no less than four other members, decided by a General Meeting.
b)i All committee
members shall retire automatically at the Annual general meeting, but may stand for re-election.
b)ii The committee shall meet at least 5 times between Annual General Meetings, at
times and places as the committee decides.
b)iii Decisions in committee shall be made by simple majority voting.
b)iv The quorum at committee shall be three members. No business
shall be transacted if the committee is inquorate.
b)v The President shall preside at committee meetings. The President shall have a casting vote as well as a deliberate vote. If the
President is not present the committee shall choose one of their number to preside.
b)vi The secretary shall take minutes at committee meetings. If the secretary is not present the
committee shall choose one of its number to take minutes.
b)vii If the treasurer is to be absent from any committee meeting, the President and/or secretary shall be briefed before the meeting by
the treasurer on any financial matters which may arise.
6. FINANCE AND PROPERTY
a) All monies raised by or on behalf of the society shall be received by the treasurer and shall be
applied to the objects of the society.
b) The treasurers shall keep proper accounts of the finances of the society.
c) A bank account shall be opened and maintained in the name of the
society. There shall be three signatories to the account, any two of whom can authorise payments. The signatories shall be the President, secretary and treasurer of the society. A
minimum sum of £50 shall be maintained in the account.
d) A statement of accounts for the last financial year shall be submitted by the committee to the Annual General Meeting.
e) The
property of the society, other than cash at the bank, shall be vested in not more that four custodians. They shall deal with property as directed by the committee. Custodians shall be elected at General
Meeting and shall hold office until death or resignation, unless removed by a resolution passed at a General Meeting.
7. CHANGE OF CONSTITUTION
This constitution may be altered by a
resolution passed at a General Meeting by a majority of two thirds of those present and voting thereon.
8. DISSOLUTION
The society may be wound up by a resolution passed at a General
Meeting by a majority of not less than two thirds of those present and voting thereon. In the event of the dissolution of the society, any assets remaining after the satisfaction of all debts and
liabilities shall not be paid to or distributed among the members of the society, but shall be given or transferred to a recognised charitable organisation(s) having objects similar to those of the
society.
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